We recently visited Regent Street’s annual sustainability day at the newly refurbished 7 Air Street to discuss their environmental initiatives. From waste repurposing to endorsing health and well-being amongst their staff members, the management behind the Regent Street’s buildings are conscious of how their work affects their carbon footprint and the surrounding community. Introducing measures such as rooftop allotments and bee keeping, Regent Street Management Direct are pioneering interesting ways of promoting sustainability. We were at the event to discuss how technology reduces your carbon footprint and boost the productivity of your employees.
These five changes to your IT will improve your company’s sustainability but at the same can save you money too:
Encourage your team to go paperless
Printing documents wastes paper, toner and energy. Going paperless cuts down on deforestation, pollution and fuel consumption; do you really need a hard copy of that Excel spreadsheet? The benefits don’t stop there though, a paperless office is more organized and secure. Instead of searching through scraps of paper and needing giant filing cabinets to store documents, going digital allows speedier file searching, secure backups and a tighter hold of document version control.
If there are essential documents that must be printed, encourage double sided printing and ensure that your printer’s toner settings are optimized to the lowest settings. This saves on resources to guarantee that your machine is not using more ink than necessary.
switch PCs off at night or when not in use
Encourage your team to turn off machines or on to power save mode at night or when they are away from their desks. This will save money on bills but prevents power wastage, improving your sustainability. Computers also benefit from an occasional reboot as it allows updates.
Replace old hardware and processes
Old hardware is less energy efficient. We can provide you with lower energy, fully recyclable hardware solutions, saving you money on your energy bills. Updated equipment prevent your employees from being held back by slow, laggy, overheating machines, alleviating frustration and boosting productivity. Replacing redundant technologies such as fax or franking machines with newer technology allows speedier working and saves money on resources.
Consider working remotely
Allowing employees to work remotely cuts down on space needed in office with fewer desks and less hardware needed. Home workers pay for their own computers, electricity and other utilities saving you money. Plus, Reducing the number of employees commuting to the office cuts down the pollution caused by traveling. Video conferencing for meetings is a further example of how remote technology improves efficiency, by saving you on travel cost and wasted time. Again, this allows resources to be used more effectively and promote greener ways of working.
Can you automate this process?
Using software to automate processes where possible, reduces the amount of labour required for potentially simple tasks. This saves on resources and improves productivity by allowing repeated tasks to work seamlessly in the background so your team can work on more important tasks rather than inconvenient menial ones. Automation reduces errors, enforces standards and ensures accountability by taking out the potential for human error and being able to track steps of processes.
Once automated, collecting data from the different aspects of your business allows you to capture key info and help pinpoint where productivity can be optimized. This gives you insight into what parts of your company works well and what can be done to improve. The ability to streamline processes and work more efficiently as a company improves sustainability reducing lost time, benefiting the whole team.
If you would like to discuss how you can improve your business’ sustainability email [email protected] or call 01279 464 470.